Privacy notice

Baithak is in private beta. This page reflects the current technical reality, not aspirational policy.

What we collect

• Your account — email + password hash (bcrypt) so you can log in.
• Audio you record — chunks captured from your microphone while a Baithak meeting is active.
• Transcripts & minutes — derived from your audio: native-language text, English translation, decisions, action items, productivity score.
• Voice fingerprints (biometric data, opt-in only) — if speaker recognition is enabled on your account, we compute a mathematical representation of each speaker's voice so we can recognise the same person across meetings. This requires its own, separate consent from meeting recording — you can grant or withdraw it independently. We do not store raw voice audio for this purpose, only the derived numeric fingerprint.
• Operational logs — request paths and timing for debugging. We do not log audio bytes or transcript text.

Where it goes (sub-processors)

To produce minutes we send your audio to two third-party processors. Both are bound by their published Data Processing Addenda; neither retrains models on your data.

• Deepgram, Inc. — speech-to-text + speaker diarization. Privacy policy ↗
• Anthropic, PBC — translation + structured extraction (decisions, actions, productivity score). Commercial terms ↗

Where it lives

Hosted infrastructure is in our cloud account. Audio chunks are stored in S3-compatible object storage (MinIO/AWS S3); transcripts and meeting metadata are in PostgreSQL. You can delete a meeting (or your whole account) at any time, which removes both the database rows and the audio objects immediately — see "Your rights" below.

How long we keep it

We don't keep recordings and transcripts indefinitely just because you haven't deleted them yourself — data past these limits is automatically and permanently removed on a daily schedule, whether or not you take any action:

• Raw audio recordings — deleted automatically after 30 days. Audio is the most sensitive thing we hold, so it has the shortest lifespan.
• Transcripts & minutes — deleted automatically after 1 year, so you can still search and reference past meetings for a reasonable working period.
• Voice fingerprints (if enabled on your account) — each voice sample we capture is deleted automatically 1 year after that specific meeting. If you're recorded regularly, more recent samples keep letting us recognise you even as older ones age out.
• Account activity log (who accessed/changed what, for security and compliance) — kept longer, since this is required to demonstrate compliance with data protection law. It does not contain your transcripts, recordings, or contact details — only that an action occurred and when.

These are defaults we've set as a reasonable starting point; they may be adjusted as our data-retention policy is formally finalised.

Your rights

Under India's DPDP Act 2023 and (where applicable) the GDPR, you can:

• Access & export your data (DPDP §11) — request a full export of everything we hold for you (account, meetings, transcripts, audio links, audit log) from this page once you log in.
• Delete a meeting at any time — the "Delete this meeting" button in the side panel removes all associated audio + transcripts immediately.
• Delete your account (DPDP §13) — erase your account and all associated data from this page once you log in. You can also email hello@baithak.live.
• Withdraw consent — stop recording and delete past meetings; we will not have a legal basis to keep them.

Consent

Recording a meeting requires explicit consent on first use, captured per browser. You are responsible for confirming that everyone in the room has agreed to be recorded and transcribed — laws vary by jurisdiction (single-party vs all-party consent). Baithak shows a clear "recording" indicator throughout an active session.

Security

HTTPS in transit. Audio + DB at rest are stored on encrypted volumes; per-tenant encryption keys are on the v2 roadmap. Authentication is JWT with bcrypt password hashing. SOC 2 Type 1 readiness work is in progress.

Contact

Questions or requests: hello@baithak.live.

Last updated: 2026-05-06.